The purpose of this page is to provide general information only. Nothing on this site should be construed as legal advice. The information provided is not intended to alter or amend official Delta College policies and procedures.
Delta College does not employ general counsel, but instead retains outside counsel from experts in various areas of the law. College employees should not directly contact outside counsel concerning Delta College business or requests for legal advice. All requests should be directed to the Executive Staff (President, Vice President, or Executive Director) in your area who will then evaluate the need for external counsel, and, if approved, will initiate the request to the appropriate attorney. Additionally, any communication from external attorneys that are received by Delta College faculty or staff should be referred to their respective Executive Staff Member. The College cannot provide legal services to employees or students on personal matters.
Questions regarding employment and labor matters should be directed to the Director of Human Resources at 989-686-9042. Questions relating to contracts should be directed to the Director of Business Services at 989-686-9228.
The Americans with Disabilities Act (ADA) prohibits employers from discriminating against a "qualified individual with a disability" in all aspects of employments. A disability is any physical or mental impairment that substantially limits one or more activities of daily living. It also defines circumstances where employers are required to make "reasonable accommodations" for people with disabilities to perform the essential functions of their job. Additionally, in accordance with Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, Delta College has pledged to provide equal access and equal opportunity to qualified students.
The Michigan Persons with Disabilities Civil Rights Act (PWDCRA) protects persons with disabilities in a similar manner as ADA.
When faced with an employee or applicant who may be disabled under ADA, it is important for managers to talk with the Director of Human Resources at 989-686-9042 about how to respond.
The Office of Disability Resources is responsible for responding to accessibility issues and academic accommodation requests on behalf of the College. The office serves both prospective and current students who have documented disabilities and who request resources on the basis of a disabling condition or characteristcs. Students may contact or be referred to the Director of Disability Resources at 989-686-9322.
Conflicts of interest will be avoided by all College employees, agents, and Trustees. A conflict of interest exists where a person’s duties for the College are or can be compromised by the pursuit of the person’s other interests or where an appearance of such impropriety exists. An employee who has such a conflict regarding job duties will bring it to the attention of his or her supervisor and will remove him or herself from the situation. A person who has a conflict involving other duties, such as College governance duties, will bring it to the attention of the appropriate persons and will remove him or herself from the situation. Any member of the Delta College community who believes there may be a conflict of interest situation must bring that situation to the attention of those involved. Should there be doubt as to whether a person or entity is involved in a conflict of interest, an opinion must be sought from one of the following: the President or his/her designee, an appropriate Executive Staff member, or Dean. If a conflict of interest is found to exist, the person or entity will remove themselves from the situation, or will be removed from the situation by the appropriate decision-maker.
Board Action 5378 – April 6, 2021
Board Action 4479 – April 12, 2005
Board Action 2031 – December 9, 1980
A contract is any agreement between the College and another party where there is a meeting of the minds, which is enforceable by law, whether or not it is titled "Contract," and whether or not it is in writing. A contract includes any agreement made on behalf of the College in which legally enforceable commitments are made by or to the College. Other terms that are sometimes used instead of contract include agreement, letter of agreement, letter of understanding, letter of engagement, memo of understanding, consortium operating agreement, etc. It includes open-ended agreements which require the use of a specific vendor whenever a particular product or service is obtained or which set forth the terms which will apply if one party later decides to acquire the product or service of the other party. It may also include verbal agreements, although the College discourages using verbal agreements.
A contractual commitment is only created by the issuance of a purchase order or the signing of a contract. Only the President, Vice President of Business and Finance, and the Director of Business Services have the delegated authority to sign agreements on behalf of the College. Departments and their employees are not authorized to sign contracts, whether or not a contract involves a commitment of funds. Doing so can make the individually personally liable for all commitments, financial and otherwise, and subject the individual to disciplinary action. Business Services assesses whether it is in the College's best interest to enter into an agreement by identifying terms and conditions that decrease the College's liability. If you have questions about an agreement requiring a signature, please contact the Director of Business Services at 989-686-9228.
Business Services drafts, reviews and approves the terms and conditions of agreements entered into between Delta College and third parties in connection with the College's business and operations, including those related but not limited to:
- Construction and capital improvements
- Clinical affiliations, internships, work experiences, practicums
- Equipment, service and supply purchasing contracts
- Computer information technology agreements
Service agreements, including a wide range of agreement for consulting and independent contractor services
- Student group travel
- Any agreements in connection with copyright, faculty or student affairs, real estate, etc.
By accessing College electronic information systems you assume personal responsibility for their appropriate use and agree to comply with all applicable College policies and procedures as well as external networks' policies and procedures, local, state, and federal laws and regulations. You are solely responsible for your access and use and may not transfer or share your passwords or account except as expressly authorized in writing by the College's I.T. Contract Administrator at 989-686-9228.
Delta College's Equity Office is responsible for monitoring and ensuring that the College policies and programs are in compliance with federal and state statutory and regulatory requirements relating to Equal Opportunity and Equity issues. Additionally, Delta College is committed to addressing discrimination complaints promptly, consistently, and fairly. Any Delta College employee, applicant for employment, student, applicant for admission, or other participant in the College's programs or activities who believes discrimination has occurred on the basis of age, color, disability, national or ethnic origin, race, religion, sex, sexual orientation, or veteran status may file a complaint with the Equity Officer or the Director of Human Resources.
Title IX of the Education Amendments of 1972 requires that all entities in receipt of any federal funds or financial assistance must prohibit sex discrimination in their education programs and activities. Examples of the types of discrimination that are covered under Title Ix include: sexual harassment, the failure to provide equal opportunity in athletic and academic programs, and discrimination based on pregnancy. Retaliation for filing a complaint or advocating for a right protected by Title IX is also prohibited.
If you have additional questions, please contact the Equity Officer, at email@example.com or 989-686-9547, or the Director of Human Resources at 989-686-9042.
The Family Educational Rights and Privacy Act (FERPA) of 1974 as amended, was written to protect the privacy of educational records, to establish the rights of students to inspect and review their educational records and provide guidelines for the correction of inaccurate or misleading data through informal or formal hearings. Persons requesting information and/or disclosure may be required to provide personal identification acceptable to the College official.
Questions regarding FERPA should be directed to the Registrar at 989-686-9081.
Michigan Freedom of Information Act, Public Act 442 of 1976, MCL 15.231, et seq.
It is the public policy of the State of Michigan that all persons (except those incarcerated) are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and public employees.
The College's policy with respect to FOIA requests is to comply with State law in all respects and to respond to FOIA requests in a consistent, fair, and even-handed manner regardless of who makes such a request. These requests may also be referred to as Public Record Requests or Open Record Requests as terminology varies from state to state.
Pursuant to MCL 15.236, Andrea Ursuy is designated as the FOIA Coordinator. Please include the words “FOIA” or FOIA Request” in communication related to requests for public records and submit them to:
Andrea L. Ursuy
FOIA Coordinator, Delta College
1961 Delta Road
University Center, MI 48710
Delta College has established the following written Procedures and Guidelines and Public Summary of FOIA Procedures and Guidelines to implement FOIA and explain how to understand a public body's written responses, deposit requirements, fee calculations, and avenues for challenge and appeal.
Delta College is committed to a work and learning environment within which all individuals are treated with respect and dignity. The College prohibits discriminatory practices, including harassment, with the following policy:
Harassment is defined as unwelcomed conduct that unreasonably interferes with work or study, or creates an abusive, hostile, or offensive environment as defined by Michigan or Federal law. The protections of this policy are available to all persons, including those defined by Board Policy 8.010.
Harassment is not acceptable at Delta College. Delta College employees and students are individually responsible to promptly report any incidents of harassment, experienced or observed. Complaints and concerns should be reported to an appropriate supervisor or college personnel in one of the following offices: Academic, Equity, Human Resources, off-campus administration, Public Safety, or Student and Educational Services.
The Higher Education Opportunity Act (HEOA) requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, current and prospective student loan borrowers and current employees. Delta College is committed to promoting access to information that will allow consumers to make informed decisions about post-secondary education.
Personal Identifying Information (PII) is any name or number that may be used, alone or in conjunction with any other information, to identify a specific person, including but not limited to: name, address, telephone number, social security number, date of birth, government issued driver's license or identification number, alien registration number, government issued passport number, employer or taxpayer identification number, student identification number, computer Internet Protocol address or routing code, credit card number or other credit card information.
Procedures to protect PPI include:
- Lock computers when leaving unattended by pressing Ctrl/Alt/Delete and selecting "Lock Computer"
- Do not provide your personal username/password to anyone
- Do not leave username/password information in plain sight
- Keep only the kinds of PII necessary for the job at hand
- Keep office clear of papers containing PII
- Limit access to PII to only those who have a business need to see such information
- Do not give, sell or trade PII
- Limit the removal of the College's portable computing devices and removable media from its premises and return them as soon as possible
- Use extreme caution when opening e-mails and attachments. They may contain viruses or other malicious code
- Refrain from taking PII home
- Refrain from emailing PII, even as an attachment
- Refrain from storing PII on a laptop, smart phone, mobile device or desktop computer
- Refrain from using 3rd party software to transmit files that contain PII
College employees and students have the right to participate in the political process. However, because the College is funded in significant part by taxes and taxpayers do not have a choice whether or not to contribute to this funding, College resources may not be used to support advocacy on political issues. Providing a forum for discussion of those issues is an element of the College's educational and public service missions; taking sides is not. Michigan law prohibits the use of College resources for influencing the outcomes of elections.
Lists of generally permitted and prohibited activities are included below:
Generally permitted activities
- Voter education and voter registration
- Candidate appearances
- Issue advocacy
- Use of institutional resources for establishing genuine curricular activities aimed at educating students with respect to the political process
Generally prohibited activities
- Endorsing, expressly or impliedly, a candidate for public office
- Coordinating voter education activities with campaign events
- Coordinating institutional fundraising for a candidate for public office or political party
- Providing mailing lists or using college resources to support a candidate, campaign, political party or the like
- Providing hyperlinks to the web pages or other space on the college's web site, of one or more candidates for public office
- Use of College affiliation in connection with participation in the election process by faculty, administrators, and other employees of the institution
- Public statements, oral or written, by institutional officials in support of a candidate, political party or the like where there is risk that the statements would be perceived as endorsement by the institution
The foregoing is neither exhaustive nor all-inclusive. Considerable judgment in the application of these principles is required. As a public institution, Delta College may restrict activities according to time, space, and manner. To determine whether your activity is permissible, please contact the Director of Business Services at 989-686-9228.
Delta College as a state approved retention and disposal schedule.
The Michigan Right to Know Law was designed to inform employers and employees regarding hazards they may encounter on the job and how to protect themselves against exposure. For the purpose of classroom instruction, a training video and documents are available. These are offered as an educational resource to demonstrate the role of the Safety Data Sheet (SDS) in campus labs and the student's future workplace.
Employers must provide information to their employees about the hazardous chemicals to which they are exposed, through a hazard communication program, labels, and other forms of communication, safety data sheets, information and training.
Additionally, OSHA revised its Hazard Communication Standard (HCS) to align with the United Nations' Globally Harmonized System of Classification and Labeling of Chemicals (GHS). Two significant changes contained in the revised standard require the use of new labeling elements and a standardized format for Safety Data Sheets.
Risk Management works to identify areas of risk and potential liability and develop risk response strategies to mitigate loss and maximize opportunities. They provide advice on risk-related matters and assist in identifying opportunities to reduce the College's total cost of risk. Risk Management works with departments to identify various risks from people, assets, fiscal and strategic operations, apply appropriate risk management strategies, and enhance awareness of risks.
A student or employee of Delta College who suspects or knows of wrongful conduct by a Delta College employee should share questions, concerns, suggestions or complaints with a Delta College administrator who can address them properly. "Wrongful conduct" is defined as a violation of federal, state, or local law or ordinance, or Delta College policies, rules or regulations. In many cases the employee's supervisor or the assoicate dean of the division in which the student's concern arose is in the best position to address the issue.
This office provides notarial services in connection with official College business.
A government-issued identification card with photograph and signature is required for all notary public services offered by Delta College. A student ID does not meet this requirement. Examples of acceptable identification are a state-issued driver's license or identification card, or a government-issued passport (both U.S. and international passports are acceptable).
Please contact Talisa Brown at 989-686-9204 to schedule an appointment for document notarization.
Frequently asked questions
Report immediately all incidents of actual or suspected compromise immediately to OIT or the HELP desk at 989-686-9575. If an unauthorized person may have accessed and acquired personal information (i.e., SS#, driver's license numbers, or financial information such as credit or debit card numbers in combination with the related security code), report the incident immediately.