Speakers & Events
Delta College is host to many special events, speakers and conferences each year, providing an opportunity for businesses, schools and community groups to visit the campus and experience the programs, services and facilities that Delta offers. Special events are an important aspect of the college's business and community outreach and can generate publicity and enhance the college's marketing and recruitment efforts.
Planning an event
Special events at the college are approved and planned either as an internal, college-sponsored event or as an external, non-sponsored event. For all Delta College sponsored events, the sponsoring department/committee has primary responsibility for the planning, organizing and notifications required for their event. These planning arrangements include, but are not limited to, scheduling of rooms, hallways and other facilities, ordering food service, arranging set-up, determining equipment needs, ordering equipment, etc. If a new event is being considered, it should first be submitted to Business Services prior to any commitment of Delta facilities or services, to be reviewed to determine whether this is a college-sponsored event. The sponsoring department coordinator for college-sponsored events is also responsible for communicating to the group that only latex safe gloves, balloons, decorations, products, et., be used on college property to avoid potential related risks and allergic reactions to employees, students, and visitors. See our latex-safe product statement.
The use of Delta College facilities for special events and activities, whether college-sponsored or non-college-sponsored, must be scheduled during the normal campus hours of operation. Hours outside of the normal college hours of operation must receive approval from the Director of Business Services.
Normal college hours of operation are:
- Monday – Thursday, 7am–10:30pm
- Friday, 7am–9pm
- Saturday, 8am–7pm
- Sunday, 12–6pm
Business Services coordinates all external, non-college-sponsored events, and provides assistance and support services for college-sponsored events.
Speakers, Entertainers, Authors, Presenters Agreement (SEAP)
The SEAP Agreement is used for personal services by and between Delta College and the speaker, entertainer, author or presenter. Examples include entertainment for a student awards ceremony or a guest speaker in a class. The department is responsible for completing the form in its entirety, including obtaining SEAP signature, and submit it with a completed requisition to Business Services prior to the event.
Submit the following to Business Services:
It is recommended you submit your paperwork a minimum of three weeks in advance.
Frequently asked questions
All Delta College COVID-19 protocols must be followed. The college reserves the right to cancel at any time due to COVID-related issues.
If a new event is being considered, it should first be submitted to Business Services
for review to be considered an internal, college‐sponsored event, prior to any commitment
of Delta facilities or services. For any Delta College sponsored event, the college
assumes full responsibility for the action of the participants and any liability that
may result from the occurrence of a sponsored event. The sponsoring department must
also identify the cost center that will be charged for any of the direct costs associated
with the event. The sponsoring department/committee is responsible for planning and
coordination of the event and must have a representative attending the event and any
pre‐ and/or post‐event activities. Some of these responsibilities include verifying
set‐up, tear down and/or clean up, assisting attendees when appropriate and working
with the various internal service providers to ensure a successful event.
If you are planning a new event, it must first be reviewed by Business Services in order to be considered an internal, college‐sponsored event. If you believe your event should be classified as a Delta College-sponsored event, please send, via email, the following information to Business Services.
- The name of the event
- A brief description of the event
- The sponsoring department/committee
- The sponsoring department's cost center number
- The name of the cost center manager that has approved your event
- The name of the individual that has been designated as the management representative for the event
In general, four to six weeks is sufficient time to schedule meetings or small gatherings. Larger events are often scheduled up to one year in advance. The college's scheduling priorities are:
- Delta College academic classes and programs
- Corporate Services, Academic Divisions and Criminal Justice programs
- Delta College athletic‐related events
- Internal, college‐sponsored events
- External, non‐sponsored events
Delta College's Office of Information Technology has a variety of AV equipment to meet your needs, including flip charts, portable and fixed public address systems, computer "smart carts," televisions, and VCRs and DVD players.
Classrooms come equipped with projectors and screen; "smart" classrooms and lecture halls generally include an overhead projector and screen, data projector, document camera and plug‐ins for your laptop computer. Please contact OIT at 989-686-9575 for additional information.
There is no facility usage fee for Delta College-sponsored events. However, direct costs such as set‐up, Public Safety and supervision costs are quoted on a per event basis. There is a room fee, as well as direct costs, charged for non-College-Sponsored events.
The sponsoring department is responsible for providing signage for their event. Sign stands, which hold a standard 8.5" x 11" sheet of paper can be requested through the Facilities Department.
No. In order to comply with governmental health regulations and to protect the college from food‐related liability issues, the college's Creative Dining Services have exclusive rights for catering, food service and beverage needs at all Delta facilities. Dining Services will be happy to meet with you and discuss your unique needs and can help you plan a menu that fits the needs and budget of your event.