Student Employment Brochure

Part-time Student Employment

Employment Services is the employment office for all student employees. If you are enrolled at the College and interested in working on the main Delta campus, at off-campus centers or in non-profit community agencies while attending school, apply at Employment Services as soon as you have registered for classes.

The majority of student employees are hired in August/September. However, openings do occur at the beginning of and throughout each semester.

Objectives of Student Employment

The purpose of Student Employment as designed by Delta College is to:

• Provide you an opportunity to receive training and/or experience in a very diverse working environment
• Give you an opportunity to gain a sense of work, its responsibilities and expectations
• Assist Delta College departments in carrying out their responsibilities and expectations

The experience and references gained from your student employment position may open the door to full-time employment off-campus after program completion.

Examples of Student Employment Positions

Student employees work at a wide variety of jobs such as those listed below. To review the specific duties, locations and requirements of jobs currently available, visit Employment Services and sign up for access to on-line job listings.
 

Wage Rates

Delta College complies with the State and Federal Minimum Wage laws.

Work-Study

What is Work-Study?
The Federal and Michigan work-study programs provide job leads for students who need financial assistance to attend college. Students receive bi-weekly paychecks which can be used at the discretion of the student.

Delta College has both on-campus and off-campus Work-Study positions. Off-campus positions include non-profit organizations such as schools, libraries, and social service, recreation, youth and other community service organizations.

Who is eligible for Work-Study?
Eligibility for Work-Study is determined by completing and submitting the FAFSA (Free Application for Federal Aid) form. Be sure to list code 002251 in step 6 on the form. To be eligible a student must demonstrate financial need, be at least a half-time student (enrolled in at least 6 credits) and be a citizen or permanent resident.

How do I apply for Work-Study?
Complete the FAFSA (Free Application for Federal Student Aid) and indicate you are interested in the Work-Study Program. The Financial Aid Office will notify you of your Work-Study eligibility.

Work-Study funds are limited - Apply early!
Work-Study awards are usually granted for the Fall and Winter Semesters. To obtain Spring/Summer eligibility, you must complete the Delta College Spring/Summer Financial Aid Application available after February 1, on the Delta College Financial Aid website.

Non-Work-Study

Many student employment positions are available regardless of financial need. So, you are encouraged to ask about all positions.

Minimum Delta College Enrollment Requirements

The following guidelines apply to the employment of all students. Additional information for Work-Study Program students is included in the Work-Study section of this handbook.
 

   
Maximum Hours of Employment

Students may not work more than the maximum hours noted below. Check with Employment Services if you wish to hold more than one on-campus student job to be sure that you do not exceed the weekly college maximum hours for student employees.

 

                    
International Students

Immigration regulations place certain restrictions on hiring non-immigrants who are enrolled as students in educational institutions in the United States. Prior to beginning on campus employment, a Social Security card must be obtained.

Enrolled international students with an F-1 visa are permitted to work part-time on campus for a maximum of 20 hours per week Fall & Winter and 38 hours per week Spring & Summer, without requesting special permission.

Students with a J-1 visa must obtain permission to work in any capacity. For more specific information, consult the International Student Advisor located in D-102, (989) 686-9125.

Refer to Minimum Delta College Enrollment Requirements and Maximum Hours of Employment sections above for additional information.

Student Employment Hiring

1. Complete Student Employment Application in Career Services Office (Lower level, West Courtyard).
2. Review Job Postings in Career Services, on the Job Boards and the special website several times a week and request a referral for jobs which interest you.
3. Contact prospective employer for interview.
4. If you don't have a job within 2 weeks, ask for help at Career Services.

Proof of Work Eligibility

All new student employees must complete an Employment Eligibility Verification (Form I-9) before beginning work. If hired, you must provide documentation showing you are eligible to work in the United States. Examples of appropriate documentation include a passport; driver’s license and original Social Security card; or driver’s license and birth certificate with a raised seal.

After You Have Been Hired/Payroll Sequence

1. Complete Form I-9, Employment Eligibility Verification, Student Employment Agreement, and Withholding Tax forms in Career Services. You must bring in your Social Security card and a picture I.D. to Career Services. Withholding Tax Forms (W-4 and MI-4) must be completed by the student and be on file in the Payroll Department before a payroll check can be issued.
2. Complete Direct Deposit Forms and return to the Cashiers Office (optional).
3. Review your work schedule and timesheet and web time entry procedures with your supervisor.
4. Bi-weekly payroll checks are available for pickup at the Cashiers’ office on the payroll date. (View Payroll Period/Pay Date information.)
   • Checks not picked up will be mailed out Friday afternoon.
   • Payroll checks will not be held or distributed early for any reason.
   • For those students who have direct deposit, your payroll advice will automatically be mailed to your home.
5. Stop working when:
   • Enrollment is less than the minimum required number of credit hours.
   • Enrollment period listed on Referral Form ends, or total Work-Study award amount has been earned unless employer agrees to change status to non-Work-Study.
   • At end of the semester if notified by supervisor.

Injury on the Job

Supervisors are responsible to report all on-the-job injuries immediately to Public Safety at ext 9111 for treatment and completion of accident reports. Student employees are covered by Workers Compensation Insurance.

• Injury Accident Reporting Procedure

Termination of Employment

1. You are hired on a semester to semester basis. An employing department may release you at the end of a semester without providing a reason; reasonable notice should be given, when possible.
2. Under certain circumstances (examples: not showing up for work, non-performance, or unethical or illegal activities), you may be released mid-semester.
3. All student employees must be afforded the opportunity of due process in situations of dismissal. Supervisors must discuss the situation with the Director of the Human Resources Office prior to any mid-semester termination in order to assure student of due process.
    

Student Employee Resignation

You should notify your immediate supervisor at least two weeks prior to leaving a job. This is a good employment practice and should be carried out whenever possible.

Unemployment Compensation

Under the terms of the Michigan Employment Security Act, Delta College students and student spouses are normally excluded from coverage. Any specific questions related to unemployment compensation should be directed to the Human Resources Office.

Affirmative Action

Delta College is an equal opportunity/affirmative action employer. Delta does not discriminate in employment, education, public accommodation or public service on the basis of religion, race, color, national origin, age, sex, marital status, sexual orientation, gender identity, height, weight, arrest record, veteran status, disability, or other classifications as required by applicable U.S. federal, state or local law. Direct inquiries to the Equity/Compliance Officer (Margarita Mosqueda) located in Office J101, telephone 989-686-9547, or email: momosque@delta.edu.

Sexual Harassment Policy

Delta College is committed to maintaining an educational and employment environment free of sexual harassment. Contact the Equity Officer with any concerns.

Grievance Procedure

Employment problems may arise between students and employers and the procedure for handling these problems is as follows:

 

Within twenty (20) calendar days of the receipt of a written grievance, the Student Employment Committee shall hold a hearing (if deemed necessary). The Director of Human Resources Office shall advise the parties involved of the date, time, and place of the hearing.

Within ten (10) calendar days, the panel shall make, in writing, a ruling specifying the findings.

Further appeals should follow established college policies. This grievance procedure shall not prevent any grievant from contacting an outside agency or instituting legal proceedings.

*The Student Employment Committee consists of the Director of Human Resources (chairperson), the Career Services Coordinator, and representatives of Finance, Financial Aid and Business Services Offices.

*Supervisors should be aware that a student may choose to file a complaint through the Equity Office if he or she believes that discrimination has occured. Students may elect the above state Grievance Procedure or the Equal Opportunity/Equity Grievance/Complaint Procedure, but not both.

Contact the Equity Officer for more information.