Documentation guidelines required by Disability Resources include:
- A description of a current disabling condition (occurring or updated usually within the last 3 years).
- A diagnosis by a "relevant" professional - someone with credentials and training qualified to ascribe a particular label to a disability characteristic or category (see Professional Documentation Criteria (PDF)).
- A description of the specific limitations imposed by the disability (how functioning/learning is or might be hampered).
- And a history of accommodations used, if feasible and clearly documented.
The professional findings and judgments making up proper documentation must be, at the least, provided on professional letterhead, in letter form, and signed by the professional. A second format can be past reports of tests, evaluations, and case notes. Either format is acceptable as long as the guidelines above are addressed as thoroughly as possible.